Living Streets Aotearoa

National Committee Meeting - teleconference

Monday 16 January 2006, 6pm

1.         Welcome and Apologies

Present:  Liz Thomas, Debs Moir, Mike Mellor (all Wellington), Andy Smith (Auckland), Celia Wade-Brown (ringing in from Auckland)

Apologies:  Roger Boulter (Hamilton), Wendy Everingham (Christchurch), Ralph Chapman (Wellington), Carina Duke (Christchurch).

2.         Conflicts of Interest

• No conflicts raised

3.         Minutes of last meeting – 16 November 2005

• Confirmed as read

4.         Matters Arising

• Agreed that Financial Report information not necessary for website; required for NZ Companies Office.

5.         Financial Report

• December Profit and Loss statement:  grouped according to project. 

Moved by Andy Smith, seconded by Celia Wade-Brown

Note:  no issues raised via email for November Profit and Loss statement.

• Profit and Loss (Budget Analysis):

-        Treasurer, President and Director will work together to compile a cashflow analysis

-        Maps project:  all income budgeted for this financial year in statement, however maps project and subsequent income will continue next financial year so figures to be changed to reflect this.

-        Budget still work in progress

-        Figures are exclusive of GST

-        Next committee meeting to include year-to-date financial reports also.

Financial Report moved by Andy Smith, seconded by Celia Wade-Brown

6.         Director’s Report

• National Networking:  Liz to add interested members directly to email database rather than inviting.  Will also send corporate membership form, copy of latest newsletter and yellow feet.
• Walking Resource Database:  Information needs to be walking promotion in particular.  Brent Efford is Project Manager.  Wellington 20/20 will be responsible for the IT management.  HSC to approve IT consultant.
• Walk 21:  Organising to commence for the NZ leg of this conference.
• Administration:  Community Street Audit work at the end of February will require a person and there will possibly be some Walking Resource Database work.

Report moved by Celia Wade-Brown, seconded by Mike Mellor

Note: Policy on tendering for contracts, with 3 quotes required and exceptions - to be drawn up and brought to next meeting.

7.         Other

• Meeting with David Parker (Minister of Transport) 8^th February.  Suggestions for key messages to express – probably more effective to have just 1-2 key points.  Invitation will be extended to the Minister for the Walk21 Conference.
• Walking Steering Committee meeting 30^th January.
• Calendar of upcoming meetings, submissions etc to be put on website.  Ideas for publicity of LSA also welcome.