LSA Exec Council - Sunday 14th May 2006 6 p.m. - phone conference call

 

Apologies: Debs Moir, Lily Linton (part time staff), Ralph Chapman, Roger Boulter, Wendy Everingham

Present: Celia W-B, Mike Mellor, Andy Smith, Carina Duke, Hugh Barr

In attendance: Liz Thomas

 

Conflict of Interest: Mike Mellor – contracting to LSA on Newtown Maps project (vacated chair during item)

 

Minutes of last meeting: moved Mike M, seconded Andy S, all in favour

 

No matters arising

 

Financial report

 

Note March figures had been sent out by email a while ago

 

Accept March 2006 financial reports Moved Andy Smith, seconded Celia, all in favour.

 

April figures

 

Note that Maps project income was all budgeted in one month and should have been spread out over milestones over three months. No actual financial problem.

 

Accept April 2006 financial reports  Moved Andy Smith, seconded Mike Mellor, all in favour.

 

2005 Audited accounts

 

Audited accounts similar to draft in December but minor re-categorisation necessary.

 

Accept the audited accounts for April 2004 – March 2005

 

Moved Andy Smith, seconded Mike Mellor, all in favour.

 

2006 End of year accounts

 

Committee needs to agree before they go to the auditor. We need to agree the notes specifically. Celia’s additional amendments, emailed out, accepted regarding purpose of any “umbrella’ed” group must be not-for-profit and compatible

 

Apparent surplus actually is not.

1.      nearly end of October until director appointed is one reason for under-expenditure

2.      travel & accommodation for national networking not expended due to Director’s mobility problems since January – carry forward to enable director to visit most regions in next six months - $10,000

3.      cash reserve to cover liability to director and any other employee for three months’ notice - $15,000 approx due to possibility in case of grant funding ceasing at end of year but director’s contract continuing for notice period.

 

Accept 2006 accounts subject to these two sums ($10k & $15k)be made provision for in the accounts and forthcoming budge.

Moved Hugh Barr, seconded Andy Smith, all in favour.

 

2006/07 Budget

 

We are awaiting funding decisions from LTNZ and HSC. Forecast is fruitful but not definitive.

We will work on a draft budget for the next Exec Council meeting.

 

Further signatory for LSA account

 

This is needed since we only have three signatories and two are undertaking work for LSA from time to time and our policy is not to approve anyone signing a cheque to themselves.

 

Ralph Chapman, Wellington was nominated. 

Moved Mike Mellor, seconded Hugh Barr , all in favour.

Director’s  Report

 

During Liz’s absence:

 

Lily Linton will be in the LSA office Mon afternoon, Wed lunchtime and 6 hours Friday – dealing with mail, inquiries, emails to national office, invoices and cheques, noting she is not a signatory.

 

Community Street Audit

Additional points

            ARTA – 18 audits requested

            Steve Abley – 6 audits for LTNZ

Agreed to pursue both opportunities Moved Celia W-B, Mike Mellor, all in favour.

Carina raised question of whether Steve needed assistance with Christchurch audits or whether all would be in Wellington.

We also agreed that people with mobility impairments have a variety of needs and so do people with visual impairments. Sometimes one user doesn’t pick up everything e.g guide dog user and long cane user.

Noted that LSA audit is not a comprehensive technical audit that assesses detailed accessibility issues and local authorities still need to engage with range of requirements. Our street audits & reviews are designed to be consumer responses not expert responses – but to strongly consider accessible options and note barriers where found. We noted that participants in audits needed to include male & female, shoppers and strangers to the area. More detail will be provided in Lily and Steve’s reports.

 

 

Newtown Map project

Further applications regarding grants for household brochures and walking leaders be made to pub charities.

Moved Celia W-B, seconded Hugh Barr , all in favour.

 

Note Mike M excluded himself from discussion for this item.

 

Submissions

 

Add “Ngauranga to Airport strategic corridor study”. Draft is up on yahoo group ready for comments.

 

Suggested Ralph Chapman do oral submission to select committee to go with his excellent submission.

 

Report accepted, Moved Celia, seconded Carina , all in favour.

 

Walk Wellington

 

Hugh Barr, as member of LSA Exec Council, nominated to WalkWellington sub-committee.

Moved by Celia W-B, seconded Mike Mellor, all in favour.

 

Website Manager

 

Agree to search for website deputy manager to support Robert Davies for extra work and absences.

 

Noted that a volunteer member of LSA could be anywhere in NZ.

Noted that urgent work can be done by Tim Jordan for a reasonable fee.

Moved Mike Mellor, seconded Hugh Barr, all in favour.

 

Any other business

 

Next meeting:  17th July 2006

 

Meeting closed at 7:05 p.m.