Present: Liz Thomas, Debs Moir, Celia Wade-Brown (Wellington), Carina Duke, Wendy Everingham (Christchurch), Andy Smith (Auckland)
Apologies: Hugh Barr, Roger Boulter, Mike Mellor, Ralph Chapman
a. Budget surplus from 2005-2006.
LSA to pay registrations for Melbourne Walk21 Conference 2006 for LSA Executive Council members attending (note: Carina, Roger and Wendy all speaking at conference). LSA to also assist with flights if necessary (note: Carina’s work is paying for hers). Those needing reimbursement to send a claim form to Liz
b. Community Street Audits
Philosophical conflict between community and engineering perspectives. Potential conflict of interest – who does Community Street Audits? Who does LSA approve to do these? Perhaps a draft paper to answer this? To be discussed further.
c. Mike Mellor asked by HSC (Health Sponsorship Council) to work on community toolbox (contract through LSA). Mike was specifically asked, given his role in the Newtown map, therefore LSA didn’t tender. How do we go about asking for tenders?
Draft minutes sent to everyone by Celia on 15th May – accepted as satisfactory account of the meeting. To be sent to everyone and placed on the LSA website.
Still to find interim website Manager for when Robert is away.
Font of minutes to be minimum of size 12
a. Financial Reports
- Statements are year-to-date, not just the month we are in.
- Lots of income June 2006 due to funding timing
There is an extra payment due to a contractual overlap with HSC. This is extra income for 2006 that will not occur in 2007.
Action: Two Profit and loss statements to be produced – one for the month we are in and one for year-to-date
b. Budget
HSC financial year ends June so April-June of LSA Budget is money from 2005-2006 HSC funding.
- Walk Wellington: we expect either an increase in registration or an increase in grants to ensure there is no deficit
- Walking Street Audits: we expect to make a profit from councils
Action: Hugh to convey this as representative link between LSA and Walk Wellington
- To add in “conference attendance” under ‘National Networking’
- Depreciation is of all assets
- “Administration Support” to be added as heading
- Walking Resources Database to be self-funding i.e. expenses are covered by income rather than other project areas
- What happens with surplus at end of financial year? To be discussed at face-to-face meeting and a process for dealing with this documented
c. Putting money into high interest account
- Can’t do internet banking because not possible to have two signatories – LSA accounts require two signatures
- Superbank looks like best option if signatory issue can be resolved
Agreed to keep 80% of our money in a high interest account
Add this to financial policies
Action: Andy to do more investigation, particularly around problem of two signatories
- Liz advised that all of LSA Executive Council to be involved in Walking Resource Database extended reference group
- Celia is on the steering committee of the Walkability Tools Research project
- Maps project (Newtown) to be completed soon
- LTNZ (Land Transport NZ) covering several of the projects of the “Getting There” implementation plan – implementation plan to be on MoT website soon
- Micro-funding scheme available for walking projects with funding of up to $1000 – (this has been a fund available for cycling projects for a couple of years) funding via LTNZ and HSC along with LSA to decide upon recipients
- LSA and Cycling Advocates Network (CAN) are going to share an office – CAN have appointed a person in a similar role as Liz. Rent to be shared and possibly administration support person. A Memorandum of Understanding (MoU) to be determined regarding what will be shared and what won’t.
Actions:
- Celia to inform LSA Executive Council who is on the steering committee of the Walkability Tools Research
- Liz to ask Reena to advise LSA email group when implementation plan is on MoT website
- Micro-funding applications to be forwarded to appropriate people e.g. Residents Associations etc
Face to face meeting
- All members of LSA Executive Council plus other representatives e.g. from Palmerston North, Dunedin
- Saturday 26 and Sunday 27 August confirmed dates
Meeting closed at 7.30pm