Living Streets Aoteoroa (LSA) Executive Committee

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Minutes of Meeting held Tuesday 28 November 2006 at 5.30 p.m.

Meeting held by telephone conference call

Note: there were reception problems – Wellington people had difficulty hearing Auckland (too faint); Auckland could hear Wellington but the signal kept breaking up.

Scribe: Graeme Easte

1. Welcome and Apologies

Present: Celia Wade-Brown, Liz Thomas, Mike Mellor, Lily Linton (all at Wellington); Andy Smith, Graeme Easte (Auckland); Daphne Bell (Hamilton); Carina Duke (Christchurch).

Apologies: Wendy Everingham, Roger Boulter

2. Conflict of interest issues

No issues raised

3.  Minutes of Previous Meeting (18.9.06)

Resolution (Moved: Celia/Andy; passed)

That the Minutes of the September Executive Meeting be accepted as true and correct.

4. Matters arising from September minutes –as published on website?

·       Liz to follow up on promotion of the WalkIT database

·       Lyttelton Map now on LSA website – not sure if on database

·       Strategic Plan – no progress as pre-occupied with the 3-year plan

·       Walk Wellington – noting that Hugh Barr is no longer on the Executive to provide a link with Walk Wellington (see under item 11 below)

5. Financial report

Andy tabled the Profit and Loss Statements (April to October 2006) and Balance Sheet  (September 2006).  It was noted that budget figures on the balance sheet were from last year – from next month the current year’s figures will be used.

Resolution (Moved: Andy/Mike; passed)

That the Financial Report be accepted.

General satisfaction was expressed with the performance of the current auditors.

Resolution (Moved: Andy/Celia; passed)

That Kendon Chartered Accountants be appointed as LSA auditors for the 2006-07 financial year.

6. Director’s Report

There were no issues with the Director’s report

Resolution (Moved: Celia/Ralph; passed)

That the Director’s Report be received.

Discussion points (raised under item “7. Other” on agenda:

7. Walking Network Development Plan (copy emailed to Exec members on 17.11.06)

Liz explained the plan that was to be part of our contract with LTNZ.

8. Debrief on the 2nd National Walking Conference (3-4.11.06)

There was a general discussion about things which might be done better at the 3rd National Conference in 2008:

·     have proper media strategy and appoint media person to implement it

·     increase opportunities for workshopping of ideas

·     break up long periods of sitting with some kind of activity

·     have better time-keeping for speakers, especially in workshops

·     use of “reflectors” to monitor proceedings and present (reflect back) their conclusions in the final session

Resolution (Moved: Celia/Ralph; passed)

That the Walking Conference Organising Committee be thanked for a job well done

9. LSA Representatives on “Getting There” working groups

LSA representation on the 4 existing “Getting There” working groups was discussed, and the following names agreed:

1. Information Centre – Gay Richards

2. Model Communities – Wendy Everingham

3. Decision Makers Communications Plan – Celia Wade-Brown

4. Research and Monitoring – Ralph Chapman

Notes:

enquiries would be made about payment for participation and travel costs

up to 6 other working groups may also be established

Action: - ensure that all Executive members have copies of the Implementation Plan.

Note that Carina had to leave after this item

10. Walk Wellington (WW)

It was noted that Walk Wellington is now part of LSA with an MOU (Memorandum of Understanding) between the two organizations, but with the resignation of Hugh Barr the LSA Executive no longer has a member to serve as a direct link with WW.  It was decided that this was a matter best delegated to Wellington based Executive members.

Resolution (Moved: Mike/Andy; passed)

That the Wellington members of the Executive recruit a suitable person to liaise between LSA and Walk Wellington.

Note: if necessary this person could be co-opted on to the Executive.

11. Charities Commission (information item)

Mike reported that LSA should register by July 2008 and that no further work was required at the moment.

12. Meeting Dates for 2007

Discussion about general pattern of meetings with detail to be worked out later

·     phone conferences to be held every other month (video conferencing to be investigated - EECA facilities may be available without charge)

·     communication between conferences generally to be by exchange of emails

·     a face-to-face meeting to be held in Wellington in March/April

Action: Liz to circulate draft programme of meetings for feedback

13. General Business

Submissions on Transport Strategies:

Ralph sought LSA support for a coalition of Wellington groups submitting on the current review of the Wellington Regional Land Transport Strategy in favour of increased resourcing for passenger transport and walking.  Graeme supported this but noted that there were other policy documents on which it would be desirable to have more submissions in support of walking, eg. Auckland City has begun reviewing its existing Walking and Cycling Strategy; Queenstown is about to start work on a new Walking Strategy.  Discussion widened to suggest that LSA compile a database of New Zealand Transport and Walking Strategies and keep a watching brief on opportunities to make submissions as they are reviewed.

Actions: Executive members to advise Celia of any policy documents, Plans and Strategies affecting walking that they are aware of; Celia to talk to Andrew McBeth about the status of the various Land Transport Strategies and to compile a database of Transport Plans and Strategies relevant to walking.

Meeting finished at approximately 6.30pm.