Living Streets Aotearoa Executive Committee

Minutes of Meeting held Tuesday 9^th October 2007 at 6.00 p.m.

Meeting held by telephone conference call

Scribe: Liz Thomas

Present: Celia Wade-Brown, Liz Thomas, Mike Mellor, Ralph Chapman (at Wellington); Daphne Bell (Hamilton); Andy Smith (Auckland);

Apologies: Roger Boulter, Graeme Easte, Wendy Everingham, Carina Duke

1. Welcome

Celia welcomed members to the call and outlined the main topics for discussion and decision.

2. Directors report

Liz apologised for the lateness of her report, and went over the main points for the benefit of those who hadn’t received it in time.

Resolved (Moved: Celia/Mike; passed):

That the Director’s report be accepted

3. Local Government candidates survey

Stephen Knight did the work to prepare the survey and was paid by CAN and LSA as agreed previously.  Celia said that Robert Davies had done a lot of extra work putting the results up on the web site, and proposed that he be paid an ex gratia payment of $100

Resolved (Moved: Celia/Mike; passed):

That the Robert Davies be paid $100 for his work putting the candidates survey results on the web site

 4. Seminar and AGM day

Celia suggested that the Exec Council governance session could include drawing up a brief for the Communications Strategy and considering membership benefits.  Liz mentioned the paper she had sent out on topics for a review of governance.  Liz and Celia are meeting to discuss the governance session and Celia agreed to resend the paper to Exec Council members after that meeting, with suggestions about the agenda for the face-to-face session, and any self assessment forms.  Work is still to be done on the annual report by Celia, Liz and Andy. 

Action: Celia to write up the information about the Seminar and AGM and send it to ARTA and to Robert to put up on the web site, Liz to send it to the contacts on the database, Andy to send it to his contacts.

Action: Celia to send Exec Council members suggested agenda for the face-to-face session with the papers on governance review.

Action: Liz to send Andy the auditor’s report.

Celia asked if any Council members were intending to stand down from the Council at the AGM, and if there were any suggestions about who might be approached to put their names forward.  Wendy has already indicated that she will stand down.  Daphne is unable to attend the AGM and will decide whether to stand again depending on the results of the local body elections this weekend.   

4. National Committee on Walking and Cycling

Celia reported that when she enquired about the next meeting of the committee, she was told that it was not a high priority for the Ministry of Transport at present as they were considering some high level strategies including the document being produced on Implementing the New Zealand Transport Strategy.  Celia pointed out that the national committee was supposed to be advising on the implementation of the Getting There Strategy, and involved other organisations as well as MoT and Land Transport, and should be a priority.  It was agreed that Ralph, Celia and Liz would meet with Erin Wynne from the Ministry of Transport who is leading the project. 

Action: Liz to organise the meeting with Erin Wynne.

5. Financial report

Celia said she would like more information about our budget and commitments for the rest of the year. 

Action: Andy and Liz to provide the information about financial commitments.

6. Minutes of meeting 28^th August

Resolved (moved: Celia/Daphne; passed)

That the minutes of the meeting of 28^th August be accepted

Mike reported that there were no constitutional changes necessary for complying with the Charities Commission legislation.

10.  Next Meeting

Suggested date 10^th December at 6pm, to be confirmed with the new Executive Council