Living Streets Aotearoa

National Committee meeting – teleconference

Wednesday 16 November 2005

 

 

1.         Welcome and Apologies

 

Present:  Celia Wade-Brown, Kate Shuttleworth, Liz Thomas, Debs Moir, Mike Mellor, Hugh Barr, Ralph Chapman (all Wellington), Wendy Everingham (Christchurch), Andy Smith (Auckland)

 

Apologies: none

 

 

2.         Conflicts of Interest

 

• LSA Members are also being paid for projects:
• Alexia Pickering and Ina Smart will be paid for Community Street Audits (CSA).
• Celia’s son Jonathan will be paid for taking part in CSA.
• Steve Abley is leading the CSA as a consultant on methodology
• Newtown maps project: Mike Mellor will be employed for this – this is allowed under the constitution so long as Mike does not take part in decisions as to whether the project goes ahead).

 

Note of interest:  Wendy Everingham is involved with the Banks Peninsula Walking and Cycling strategy as part of her paid role (not LSA business).

 

 

3.         Minutes of last meeting

            Confirmed as read

 

 

4.         Matters Arising

 

• Debs to ensure all meeting minutes are located on LSA website
• Minutes of meetings to detail nature of meeting i.e. teleconference, email etc
• Ensure records of motions moved, seconded on minutes
• Kate Shuttleworth and Liz Thomas officially welcomed – Celia moved, Mike seconded

 

 

5.         Financial Report

• Change of signatories:  Currently Mike, Debs, Jane Loughnan.  Now also Kate Shuttleworth and Liz Thomas – Jane Loughnan removed.

Hugh moved, Ralph seconded

 

• $10,000 deficit at current time – money from HSC due in next few days
• CSA methodology has been revised so no longer three separate methodologies for three areas
• Income – money from HSC staggered.  Need to be careful of cash flow due tot his.  Budget to be presented next month.  Question raised of itemizing income and expenses by project for clarification
• Expenses: ‘conference – travel’ (for 3 different people) – this to be referred to as ‘conference’ in future
• “Wages” allocated to projects e.g. Kate for CSA and work that she was doing in interim for Director.  Community Mentoring Service suggested “wages” is simply recorded as this and not itemized.
• Wendy has not received reimbursement for CSA costs – Kate to chase up invoice

 

Any comments on how to present financial reports welcome

 

Celia moved report, Ralph seconded.

 

 

6.         Director’s Report

 

• To be sent to committee by 10^th of each month
• National networking
• Walking Resource Database (to be signed off with HSC next week?)
• CSA – separate contract
• Supporting maps project
• Need 3 national committee members for steering committee for Walk21.
• Ralph questioned whether report could be focused more on outputs, rather than activities.  Mike raised issue of noting contact made with significant others (i.e. other organizations etc) – networking is an output with regard to how LSA is expanding.

 

Walking Resource Database

- not duplicating maps: may refer to them or scan examples in

- About promotion of walking

- Role of mapping…who has copyrights etc?

- Links in with Liz’s networking role e.g. where do people get information/maps etc, where/what would be useful?

- Also about sustaining database for the future so that if there is no money in the future, database does not fall apart….probably web-based and ideally used by a range of people e.g. Councils

- Requires someone to maintain and update

- Linked to LSA website?

- Resources need cataloguing.

- Model/framework could be utilized by cycling organizations etc.

- Issue raised of how do you decide what is put into database?/website

- Celia has been in touch with Wellington 2020…Andy raised that he is involved with IT work and so can assist

- Current LSA website free of charge via Community Net and Wellington City Council (domain cost is $85)….noted that Robert Davies has been excellent so far with maintenance of website.

- Both Liz and HSC would like to see a project manager

- Database needs to be flexible – what is required?  $60,000 contract with draft so far, Liz to see HSC next week

 

 

CSA and Mapping projects – Liz should be provided with reports of these.  Important to see progress of projects of LSA, not progress of Liz as a Director.

 

Celia moved report.  Ralph seconded

 

 

7.         Other

 

AGM

- December 2 in Auckland – at the end of Auckland Regional Conference.

- Tricia Allen (ARTA – Auckland Regional Transport Authority) working on getting lots of local government people to attend the meeting.

- Celia would like to invite some other people

 

- Nomination for committee:  Carina Dukes (RNZFB).  Suggested that Carina and any other nominees provide a half page summary outlining themselves.

- Quorum for AGM is 15 people (either present or via phone) – phone link available to AGM.

- Other nominees for committee include:  Hugh Barr, Kate Shuttleworth (once finished employment with LSA), Debs Moir, Mike Mellor, Celia Wade-Brown, Ralph Chapman, Andy Smith, Wendy Everingham.

- Liz, Steve Abley, Andy and Celia speaking in the afternoon and then the AGM will proceed after this.

 

 

Policies

- President (Celia) and Mike to oversee Liz i.e performance etc

 

Debs moved.  Hugh seconded.

 

 

Reimbursement

- Minimum $5

- 28c/km for any mode of transport

- effective as of 16/11/05

 

Andy moved draft policies accepted.  Mike seconded.

 

 

Membership fees

Recommendation to AGM for proposed changes to fee structure.  Note that LSA is now a GST-registered organisation:

 

Membership type	Current	Proposed	Comment
Individual - unwaged	$5	$5 incl. GST
Individual – waged	$10	$10 incl. GST
Family	$15	$15 incl. GST
Organisation	$25	$40 + GST	Organisations familiar with working with GST therefore this will not adversely affect potential memberships

 

 

Future meetings

- agreed as third Monday every 2 months

 

 

 

Meeting closed at 7.25pm