Executive Council Minutes November 2009

 

Living Streets Aotearoa Inc 

Minutes of Executive Council Meeting

held 9 November 2009 at 6.00 p.m.

 Meeting held by telephone conference call

 Present:  Peter Kortegast (Nelson), Liz Thomas, Mike Mellor (Wellington); Rhys Taylor, Carina Duke (Christchurch); Daphne Bell (Hamilton); Nina Arron (Lawrence); Andy Smith (Auckland); Gay Richards (North Shore) took the minutes

Apologies:

Confirmation of Minutes Executive Council meeting – 14 September  2009

Resolved: Mike , Peter, carried

That the minutes of the meeting on 14^th September 2009 be confirmed

 Matters arising from minutes

Executive work group set up within website

ACTION: Liz to let Executive know how to use it.

 Director’s Report

Walk 2 Work Gay commented that North Shore is very keen to be involved in workplace challenge. Gay will contact Janet.

It was noted that a Coordinator for submissions is still needed.

In relation to maps, Rhys noted that there is an application to Canterbury Community Trust for Christchurch’s award winning perimeter walk.

Nina suggests maps could be self funding through advertising. There was some discussion on this issue but it was agreed that the idea warrants further exploration.

Upcoming meeting: Director and President to meet with Minister of Transport in December. There will also be meetings with NZTA and MoT that day and Janet will do presentations on Walk 21.

Walking Conference 2010 planning update

Liz explained progress on conference planning and the budget. Executive happy that conference committee are working to a conservative budget.  

Walk Wellington

Resolve: Mike, Peter, carried.

That Andy be the Executive representative on Walk Wellington committee (replacing Celia Wade-Brown).

 Financial Report

Resolved; Peter, Daphne, carried

That the financial reports for September and October 2009 be received.

Business Plan

Peter explained that this is needed to prepare organisation for different scenarios, using framework outlined in circulated Business Plan. From this a a three year plan can be prepared.

ACTION: Daphne, Peter and Mike to work on points 1,2 & 4 by December.

Director’s Review

Report received from Mike. Discussion deferred until Peter, Mike & Daphne have had time to correspond. Approval of Director’s performance review deferred till December meeting.

The Executive acknowledged Daphne, Mike and Liz’s work in completing this year’s performance review.

 NZTA and MOT network meeting

Feedback received. We need to keep an eye on opportunities to promote walking to Rugby World Cup 2011 venues.  

Face to Face in Nelson

After some discussion it was agreed that weekend of 20 – 21 March 2010 would suit majority of Executive. Liz will check with staff.

Submission process

Need to identify key issues to submit on, linked to Executive portfolios. Current example Walking Access consultation document.

ACTION: Liz & Mike to talk to Peter about executive roles

ACTION Liz to resend draft submissions policy

Meeting closed 7.10pm.