Minutes Executive Council Meeting February 2010

Living Streets Aotearoa Inc 

Minutes of Executive Council Meeting

Held on 8 February 2010

 

Meeting held by telephone conference call.

 

Present:  Peter Kortegast (Nelson), Liz Thomas, Mike Mellor (Wellington); Carina Duke; Rhys Taylor (Christchurch), Nina Arron (Lawrence); Daphne Bell (Hamilton); Andy Smith; Gay Richards (North Shore) took the minutes

Apologies:  Grant Schofield

Confirmation of Minutes Executive Council meeting, 14 December 2009

Resolved: Mike, Daphne, carried

That the minutes of the Executive Council meeting held on 14 December 2009 be confirmed.

Matters Arising

Peter joined teleconference.

Peter has been in touch with Grant. He has not been available due to unforeseen circumstances but hopes to be more involved this year.

Director’s Report (including Conference update)

The Director’s Report was received. Liz spoke to the report bringing the Executive up to date with plans for 2010 conference with updates on keynote speakers, and sponsorships [Support from Wellington City Council and Regional Public Health was noted. Executive members are encouraged to promote conference and especially call for abstracts (closing 26 Feb) wherever possible

Daphne mentioned Planning Institute conference in April

ACTION: Daphne to provide Liz with contact

Janet is now on parental leave and Jenny-Kaye is doing 10 hours per week on Walk2Work and Summer Steps projects.

Liz and Peter noted the positive meeting with the Minister of Transport, Stephen Joyce, where Peter emphasised Living Streets Aotearoa’s role as a key stakeholder in transport like AA and the NZ Road Transport  Association.

Scheduled meetings with NZTA and MoT also positive.

 

Financial report

Resolved: Andy, Peter, carried

That the Financial Reports for December 2009 and January 2010 be received. 

Peter queried why there had been timing difficulties with term deposits and noted that Lily had handled the situation well obtaining appropriate Executive approval. Andy explained it was due to a timing difference with NZTA contract payment not being received till late January.

Rhys queried budgeted income from maps. Liz explained this related to current funding application and would become a project if funding received.

It was noted that Christchurch branch has put in a funding application to the Community Trust for a map project focused on the Stadium.

Funding application

It was explained that a resolution was required to apply for for funding from the NZ Community Trust.

Resolved: Andy, Rhys, carried

That an application be made to NZCT – New Zealand Community Trust for the Walking Maps Project. The total amount requested is $64,635

 

Business Case for future funding from NZTA

Liz & Peter presented a revised draft to Gerry Dance at NZTA on 3^rd February. It appears it will need to be closely aligned with the Safer Journeys strategy, though this is not going to cabinet until late February. Community programmes are still under review.

Peter and Mike noted that Living Streets Aotearoa staff are very aware and understanding of the future situation if funding is not received and an open process is being maintained. Peter and Liz will continue to fine tune the business case.

Urban Design Protocol Action and Review Plan

Nina spoke to this document which was partly developed by Fiona, Liz and Lily before Nina took on the role of Champion.

Resolved: Nina, Peter, carried

That Living Streets Aotearoa adopt this plan as circulated.

ACTION: Nina to calendar action points, monitor and report on progress.

It was noted that Janet spoke to 30 people, NZTA staff and guests in January about what was learned from Walk21 in New York.

Face to Face Nelson 2010

Liz and Peter explained that a draft programme has been developed. Members of the Executive will be asked to present on various topics considering three scenarios from next July: full funding, reducing funding, no funding.   

Accommodation and day walk on Friday organised. Peter will endeavour to pick up people from flights arriving before 10am on Friday. Plan to aqua-taxi to Anchorage {I thought that was in Alaska], possible option of walk back or aqua-taxi back.

ACTION: Liz to send draft programme to Executive by 12 February.

General Business

Mike congratulated those who worked on the Land Development and Subdivision Standard 4404 submission, particularly Daphne.

Peter discussed the model community guidelines which have not yet been released publicly. This may be an opportunity for centres which meet the criteria to close any gaps in a substantially completed walking/cycling projects and show what can be done.

Meeting closed 7.05pm